Getting Started
Welcome
Optimum School Management System is a powerful user-friendly System designed as per user's perspective with multiple MIS reports & multiple logins.
The number of school is multiplying faster. Parents have become more attentive about their child, their activities & progress in the school. With our School Management System, parents will receive complete information of their child their Attendance, Daily Time table, Progress reports (current as well as previous) from the comfort of their home.SMS & eMail facility ensures the parents to remain updated with school activities. All these things required a lot of man power if done manually & it is a bulky system too. Now we provide you a system which is process centric & continues its functioning with lesser number of staff. Now no tension about employee job changing & finding datas. Everything is now electronically preserved.
INSTALLATION GUIDE
FOR LOCAL INSTALLATION OR SETUP
extract the downloaded folder,
go to database
open the sql file and set it up in local server
go to application
click on config folder
open database.php
change the settings to your own database settings
FOR SERVER INSTALLATION
extract the folder to your root directory
set up the datbase
import the database to your server
go to application
click on config folder
open database.php
change the settings to your own database settings
Core Features
ADMIN PANEL
- Managing User accounts (teacher, student, parent)
- Managing classes, subjects
- Managing exam, grades
- Managing exam marks
- Managing Loan Information
- Managing Computer Based Test (CBT)
- Sending exam marks via sms
- Managing students attendance
- Managing accounting, income and expenses
- Managing school events
- Managing Teachers
- Managing Libratrian
- Managing Accountant
- Manage Circular
- Manage Task
- Managing Parents
- Managing Alumni
- Managing Academic Sysllabus
- Managing Helpful Links
- Managing Help Desk
- Managing Front-End Information
- Managing School Session
- Attendance
- Reports
- Managing Staff ID Cards
- Records management.
- Notification board management.
- Management relationships between different type of users.
- Online Payment acceptance of FEE.
- Section Management.
- Reports generator.
- SMS Alerts.
- Managing Hostel Manager
- Managing library, dormitory, transport
- Messaging between other users
- Managing system settings (general, sms, language)
- Managing Media
- Subject management.
- Class management.
- Student payments management.
- Student behaviour management.
- Payments Overview.
- Subjects and assignments management.
- Fees management.
- Student assignment results management.
- Student search.
- Overdue students list.
- Student management.
- Student-Teacher interaction.
- And many more …
TEACHERS
- Manage Students homework.
- Assign homework.
- Share homework on social networking sites (facebook).
- Manage classes.
- Manage Student Report.
- Generate Remarks on Student Reports.
- Generate Student Attendence.
- Subject management.
- Loan Application
- Class management.
- Student behaviour management.
- Subjects and assignments management.
- Student assignment results management.
- Student search.
- Student management.
- Student-Teacher interaction.
- Managing Helpful Links
- Managing Media
- Assignments
- Attendance
- Provide Daily Quotes
- Holidays
- Studennts Study Materials
- Message
- Noticeboard
- Transportations
- And many more…
STUDENT PANEL
- Get class Routine
- Attempt Online Exam
- View Online Exam Result
- Get Exam Marks
- Message
- View Noticeboard
- Transportation
- Receive SMS
- Get attendance status
- Get study materials / files from teacher
- Get payment invoice,
- Pay Online
- Communicate with teacher Managing Media accounts
- View Event Schedule, Notice and Holidays
- Get Helpful Links
- View Daily Quotes
- Contact Help Desks
- And many more ….
PARENT PANEL
- View Children Marks
- View Children Class Routine
- Make payment
- View Payment Invoice
- Message Admin
- Message Teachers
- View Received Messkages
- Checkin kids progress.
- Parent-Teacher interaction.
- Get alerts from School Administration or Teachers.
- View events
- Noticeborad
- Todays Thought
- News
- Helpful Links
- Help Desk
- Receive SMS
- And many more …
LIBRARIAN
- Add books
- Update books
- Record Lost Books
- Generate Reports on Books
- Subject Management.
- Loan Application
- Student Search.
- Student Management.
- Student-Librarian Interaction.
- View Helpful Links
- View Media
- Holidays
- Studennts Study Materials
- Message
- Transportations
- Noticeboard
- View Notification
- And many more ….
ACCOUNTANTS
- Create Student Payments
- Students Payment
- Expenses
- Expenses Category
- Vew all Accountants
- Loan Application
- Todays Thought
- News
- Holidays
- Message
- Noticeboard
- And many more ….
HOTEL MANAGER
- View All Hostel Managers
- Manage Hostels
- Loan Application
- Todays Thought
- News
- Holidays
- Message
- Noticeboard
- And many more ….
Admin Dashboard Description
Total number of students, teachers, librarian, accountants, hostel manager, alumni, parents and attendance of students for that day at a glance, Dashboard also holds a calendar for showing events, charts for various percentages of teachers, parents, students attendance, grades, students performances, etc.
MANAGING SESSION
From navigation go to manage session
Add / edit / delete
MANAGING ACADEMIC SYLLABUS
From navigation go to manage academic syllabus
Add / edit / delete
MANAGING MEDIA
From navigation go to manage media
Add / edit / delete
MANAGING STUDENTS
Admit Students
From navigation, go to students > admit students
Fill up the necessary information
Save student
Admit Bulk Students
From navigation, go to student > admit bulk student
Download the blank Excel file
Fill up the information
Select class
Upload the filled up Excel file
Save
Student Information
From navigation go to student > student information
Here you can see the students class wise
If a class has sections then you can also browse the students as per class sections
Student mark sheets
From navigation go to student > student mark sheet
Here you can see all the students marks class wise
If the class has sections then you can also see them along with class
MANAGING TEACHERS
From navigation go to teacher
Here you can see the list of teachers of your school in a tabular form
To add a new teacher, click the top right button named add new teacher and fill up the information and save
For editing or deleting a teacher information click the action button assigned to each entry of the table. That will bring two options for editing and deleting. Click on the required action editing and deleting
MANAGING ACCOUNTANTS
From navigation go to accountant
Here you can see the list of accountants of your school in a tabular form
To add a new accountant, click the top right button named add new accountant and fill up the information and save
For editing or deleting a teacher information click the action button assigned to each entry of the table. That will bring two options for editing and deleting.
Click on the required action editing and deleting
MANAGING LIBRARIANS
From navigation go to librarian
Here you can see the list of librarians of your school in a tabular form
To add a new librarian, click the top right button named add new librarian and fill up the information and save
For editing or deleting a teacher information click the action button assigned to each entry of the table. That will bring two options for editing and deleting.
Click on the required action editing and deleting
MANAGING HOSTEL MANAGERS
From navigation go to hostel manager
Here you can see the list of hostel managers of your school in a tabular form
To add a new hostel manager, click the top right button named add new hostel manager and fill up the information and save
For editing or deleting a teacher information click the action button assigned to each entry of the table. That will bring two options for editing and deleting.
Click on the required action editing and deleting
MANAGING ALUMNI
From navigation go to alumni
Here you can see the list of alumni of your school in a tabular form
To add a new alumni, click the top right button named add new alumni and fill up the information and save
For editing or deleting a teacher information click the action button assigned to each entry of the table. That will bring two options for editing and deleting.
Click on the required action editing and deleting
MANAGING PARENTS
From navigation go to parents
Here you can see the list of parents of the students of your school in a tabular form
To add a new parent, click the top right button named add new parent and fill up the information and save
For editing or deleting a parent information click the action button assigned to each entry of the table. That will bring two options for editing and deleting.
Click on the required action for editing and deleting
MANAGING CLASSES
From navigation go to > manage sections
Add new class section for a class and assign teacher for each of them
View the class sections in a tabular form class wise
Edit and delete class section information
MANAGING CLASS SECTION
From navigation go to class > manage sections
Add new class section for a class and assign a teacher for each of them
View the class sections in a tabular for class wise
Edit and deklete class section information
MANAGING SUBJECTS
From navigation go to subject
If you have already added classes then under this you will see a list of the classes added. If you have not created classes, please create class first
Here you can see the subjects class wise
Add or edit or delete subjects
MANAGING CLASS ROUTINE
From navigation go to class routine
View all the class routines in accordion
Add class routine
Click on the subject name on routine to edit and delete
MANAGING DIALY STUDENT’S ATTENDENCE
From navigation go to daily attendance
Select the date and class and click manage attendance
That will bring up the students name and attendance information in a tabular form
To update the attendance status or for taking the attendance for that particular date of that particular class which you have selected earlier, click the button named update attendance
Put the status for all at once and click save changes
MANAGING EXAMS
Exam list
From navigation, go to exam > exam list
Add an exam for all
Edit and delete exam
Exam grade
From navigation go to exam > exam grades
Add exam grades as per the requirements of your institution
Edit or delete exam grades
Manage exam marks
From navigation go to > manage marks
Select exam, class and subject and click manage marks for changing or updating marks
That will bring up the form for updating the students marks for that particular subject
Enter the marks and click update
Sending exam marks by SMS
From navigation go to exam > send mark by SMS
Select exakm and class and receive (students/parent)v
Click the button named send mark via SMSv
That will send SMS with the marks for that exam you have selected if a SMS service is already activatedv
MANAGING PAYMENTS
From navigation go to payment
Add invoice and take manual payment multiple time under the same invoice
If a payment is due, then an option will be there for taking the payment in the action button of the table that contains the list of all the invoices with the basic information.
Edit or delete invoice
LOAN MANAGEMENT
From navigation go to loan application
See all the applied loans
Click on apply loan
Fill forms to apply
Wait for loan approval
COMPUTER BASED TEST (CBT)
From navigation, go to Manage CBT
Click on Add Exam
Set Class, Exam Time, Exam Duration, Subject, Question Count and Session
Click on continue to Add Questions
Click on List Exams to View Exams
Click on View Result to View Exams Scores
ACCOUNTING
Incomes
From navigation, go to accounting > incomes
Here you can see all the incomes for your school that means students fee in a tabular form with their payment time and amount
EXPENSES
From navigation, go to accounting > expenses
Add expenses for the school
Edit or delete them
GENERATING STAFF IDCARD
Teacher, librarian, accounant, hostel manager
From navigation, go to staff > ID CARD
Here you can you will see a button asking you to click generate ID CARD
EXPENSE CATEGORY
From navigation, go to accounting > expense category
Add expense category
Edit or delete them
MANAGING BOOKS
From navigation go to library
Add books
Edit or delete them
MANAGING TRANSPORT
From navigation go to transport
Add transport information
Edit or delete them
MANAGING DORMITORY
From navigation go to dormitory
Add / edit / delete
MANAGING ASSIGNMENT
From navigation go to assignment
Add / edit / delete
MANAGING HOLIDAYS
From navigation go to holiday
Add / edit / delete
MANAGING TODAY’S THOUGHT
From navigation go to today’s thought
Add / edit / delete
MANAGING CIRCULAR
From navigation go to circular
Add / edit / delete
MANAGING SCHOOL CLUBS
From navigation go to school club
Add / edit / delete
MANAGING TASK
From navigation go to task managerv
Add / edit / delete
MANAGING HELPFUL LINK
From navigation go to Helpful Links
Add / edit / delete
MANAGING ENQUIRY
From navigation go to enquiry
Add / edit / delete
MANAGING ENQUIRY CATEFORY
From navigation go to enquiry category
Add / edit / delete
MANAGING HELP DESK
From navigation go to task Helpdesk
Add / edit / delete
NOTICEBOARD
From navigation go to notice board
Add / edit / delete them
For sending the notice to all as SMS, yes while creating the notice
This will send SMS to all the users about that notice
PRIVATE MESSAGING
From navigation, go to message
Admin can send message to all users
For sending message, select user and type the message and click send
You can also see all the message sent to you or sent from you
SYSTEM SETTINGS
From navigation go to settings > general settings
You can change basic system settings here and also can select language
You can also upload logo from here
THEME SETTINGS
From navigation go to setting > general settings
On the right of the page there is a panel named theme settings
You find several skin options for you application
Select you desire one to make changes
SMS SETTINGS
From navigation go to settings > sms settings
Here you will find 2 SMS services, one is Clickatell and another is Twilio
You have to activate a service first
Then put the necessary information for a service
Visit https://www.twilio.com/user/acount/settings/international /sms
LANGUAGE SETTINGS
From navigation go to setting > language settings
Change phrase or add new phrase for a particular language
Add new language
MANAGE BANNER SETTINGS
From navigation go to setting > banner settings
Add / edit / delete
MANAGE FRONT END SETTINGS
From navigation go to setting > front end settings
Add / edit / delete
MANAGE NEWS SETTINGS
From navigation go to setting > news settings
Add / edit / delete
ACCOUNT SETTINGS
From navigation go to account
Change basic account information
Update your password
Change profile image
Teacher Dashboard Description
Total number of students, parents and attendance of students for that day at a glance
Dashboard also holds a calendar for showing events.
MANAGING STUDENTS
Admit students
From navigation go to student > admit student
Fill up the necessary information
Save student
Student information
From navigation go to student > student information
Here you can see the student class wise
If a class has sections then you can also browse the students as per class sections
Student mark sheets
From navigation go to student > student mark sheet
Here you can see all the students marks class wise
If the class has sections then you can also see them along with class
MANAGING DAILY STUDENT’S ATTENDANCE
From navigation go to daily attendance
Select the date and class and click mange attendance
That will bring up the students name and attendance information in a tabular form
To update the attendance status or for taking the attendance for that particular date of that particular class which you have selected earlier, click the button named update attendance
Put the status for all at once and click save changes
MANAGING DAILY STUDENT’S ATTENDANCE
From navigation go to daily attendance
Select the date and class and click manage attendance
That will bring up the students name and attendance information in a tabular form
To update the attendance status or for taking the attendance for that particular date of that particular class which you have selected earlier, click the button named update attendance
Put the status for all at once and click save changes
MANAGING ASSIGNMENT
From navigation go to assignment
That will bring up the assignemnt page in a tabular form, you can click on add assignment on left corner of the page to add assignment.
MANAGING CLASSES
From navigation go to > manage sections
Add new class section for a class and assign teacher for each of them
View the class sections in a tabular form class wise
Edit and delete class section information
MANAGING CLASS SECTION
From navigation go to class > manage sections
Add new class section for a class and assign a teacher for each of them
View the class sections in a tabular for class wise
Edit and deklete class section information
MANAGING SUBJECTS
From navigation go to subject
If you have already added classes then under this you will see a list of the classes added. If you have not created classes, please create class first
Here you can see the subjects class wise
Add or edit or delete subjects
MANAGING CLASS ROUTINE
From navigation go to class routine
View all the class routines in accordion
Add class routine
Click on the subject name on routine to edit and delete
MANAGING DIALY STUDENT’S ATTENDENCE
From navigation go to daily attendance
Select the date and class and click manage attendance
That will bring up the students name and attendance information in a tabular form
To update the attendance status or for taking the attendance for that particular date of that particular class which you have selected earlier, click the button named update attendance
Put the status for all at once and click save changes
MANAGING EXAMS
Manage exam marks
From navigation go to > manage marks
Select exam, class and subject and click manage marks for changing or updating marks
That will bring up the form for updating the students marks for that particular subject
Enter the marks and click update
MANAGING HELPFUL LINK
From navigation go to Helpful Links
Add / edit / delete
NEWS
From navigation go to view news
View all the uploaded news
TODAY’S THOUGHT
From navigation go to today’s thought
View all the uploaded today’s thought
HOLIDAY DATES
From navigation go to holiday
View all the holiday with their respectives dates
Student Dashboard Description
Total number of students, teachers, parents and attendance of students for that day at a glance, dashboard also holds a calendar for showing event
CLASS ROUTINE
Form navigation go to class routine
View the class routine of the logged in student
EXAM MARKS
From navigation go to exam > manage marks
Select exam and subject
See the mark for the selected exam in the selected subject
COMPUTER BASED TEST (CBT)
From navigation go to online CBT
See all the uploaded test for your class
Attemtp the uploaded test
View your results
STUDY MATERIALS
From navigation go to study materials
See all the uploaded study materials for your class
Download the materials
ASSIGNMENT
From navigation go to assignment
See all the uploaded assignments for your class
Download the assignment
MEDIA
From navigation go to media
See all the uploaded media for your class
Download or watch media
NEWS
From navigation go to view news
View all the uploaded news
TODAY’S THOUGHT
From navigation go to today’s thought
View all the uploaded today’s thought
HOLIDAY DATES
From navigation go to holiday
View all the holiday with their respectives dates
HELPFUL LINKS
From navigation go to helpful links
View all the helpful links
HELP DESK
From navigation go to help desk
Submit or create help desk to the administrator
STUDY MATERIALS
From navigation go to study material
See all the uploaded study material for your class
Download the study material
PAYMENT / PAY WITH PAYPAL
From navigation go to payment
See the list of invoices
Pay online with paypal for the unpaid invoices
COMMUNICATE WITH TEACHERS / ADMIN
From navigation go to message
Send new message to teachers and admin
Get the sent message to you
Accountant Daschboard Description
Total number of students, accountants, parents and attendance of student for that day at a glance. Dashboard also holds a calendar for showing events.
MANAGING PAYMENTS
From navigation go to payment
Add invoice and take manual payment multiple time under the same invoice
If a payment is due, then an option will be there for taking the payment in the action button of the table that contains the list of all the invoices with the basic information.
Edit or delete invoice
LOAN MANAGEMENT
From navigation go to loan application
See all the applied loans
Click on apply loan
Fill forms to apply
Wait for loan approval
MESSAGING
From navigating go to message
Send message to teachers and admin
Get the message sent to you
NEWS
From navigation go to view news
View all the uploaded news
TODAY’S THOUGHT
From navigation go to today’s thought
View all the uploaded today’s thought
HOLIDAY DATES
From navigation go to holiday
View all the holiday with their respectives dates
HELPFUL LINKS
From navigation go to helpful links
View all the helpful links
HELP DESK
From navigation go to help desk
Submit or create help desk to the administrator
TRANSPORTATION
From navigation go to transportation
View transportation available
Librarian Daschboard Description
Total number of students, librarian, parents and attendance of student for that day at a glance. Dashboard also holds a calendar for showing events.
MANAGING BOOKS
From navigation go to library
Add books
Edit or delete them
LOAN MANAGEMENT
From navigation go to loan application
See all the applied loans
Click on apply loan
Fill forms to apply
Wait for loan approval
MESSAGING
From navigating go to message
Send message to teachers and admin
Get the message sent to you
NEWS
From navigation go to view news
View all the uploaded news
TODAY’S THOUGHT
From navigation go to today’s thought
View all the uploaded today’s thought
HOLIDAY DATES
From navigation go to holiday
View all the holiday with their respectives dates
HELPFUL LINKS
From navigation go to helpful links
View all the helpful links
HELP DESK
From navigation go to help desk
Submit or create help desk to the administrator
TRANSPORTATION
From navigation go to transportation
View transportation available
Hostel Manager Daschboard Description
Total number of students, hostel managers, parents and attendance of student for that day at a glance. Dashboard also holds a calendar for showing events.
MANAGING DORMITORY
From navigation go to dormitory
Add / edit / delete
LOAN MANAGEMENT
From navigation go to loan application
See all the applied loans
Click on apply loan
Fill forms to apply
Wait for loan approval
MESSAGING
From navigating go to message
Send message to teachers and admin
Get the message sent to you
NEWS
From navigation go to view news
View all the uploaded news
TODAY’S THOUGHT
From navigation go to today’s thought
View all the uploaded today’s thought
HOLIDAY DATES
From navigation go to holiday
View all the holiday with their respectives dates
HELPFUL LINKS
From navigation go to helpful links
View all the helpful links
HELP DESK
From navigation go to help desk
Submit or create help desk to the administrator
TRANSPORTATION
From navigation go to transportation
View transportation available
Parent Daschboard Description
Total number of students, teachers, parents and attendance of student for that day at a glance. Dashboard also holds a calendar for showing events.
CHILDREN MARKS
From navigation go to exam marks
See the mark of your children individually
One parent can have multiple children
PAYMENTS
From navigation go to exam > payment
View the invoices of your children and individually
Make payment via paypal online
CLASS ROUTINE
From navigation go to class routine
Get the class routine for each of your child separately
MESSAGING
From navigating go to message
Send message to teachers and admin
Get the message sent to you
MESSAGING
From navigating go to message
Send message to teachers and admin
Get the message sent to you
NEWS
From navigation go to view news
View all the uploaded news
TODAY’S THOUGHT
From navigation go to today’s thought
View all the uploaded today’s thought
HOLIDAY DATES
From navigation go to holiday
View all the holiday with their respectives dates
HELPFUL LINKS
From navigation go to helpful links
View all the helpful links
HELP DESK
From navigation go to help desk
Submit or create help desk to the administrator
TRANSPORTATION
From navigation go to transportation
View transportation available
All Users Default Login Details
Optimum School System provides 7 users login :
Administrators
username : admin@admin.com
password : admin
Teachers
username : teacher@teacher.com
password : teacher
Students
username : student@student.com
password : student
Accountant
username : accountant@accountant.com
password : account
Hostel Manager
username : hostel@hostel.com
password : hostel
Librarian
username : librarian@librarian.com
password : librarian
Parents
username : parent@parent.com
password : parent